Important Documents

Important Documents 

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Welcome all new and returning families to BA! We hope you had a wonderful summer, but it's time to prepare for the best school year yet. This back to school list will guide you through everything you need to know for a smooth and successful school year. Be sure to click the arrow to the right for more details and attachments. 


If you have any questions, feel free to contact the main office directly at (843) 524-3393.

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  • The first day of school will be Wednesday, August 12th starting at 8am. It will be a full day for both the main campus and preschool campus. All students are to report to their 1st period class listed on their schedule.

  • For grades 8-12, Monday & Wednesday follow an "A Day" schedule, Tuesday & Thursday follow a "B Day" schedule, and Friday is a combination of all classes.   

  • For the safety of our students, we unfortunately won't be hosting a new student orientation, a back to school night, or a back to school BBQ. Please contact teachers, staff, and directors with any questions you may have through ParentSquare or email. Our staff directory can be found here
     
  • Please note that all students should pack a lunch the first week of school until Eagles Eats (K-12) start on Monday, August 17th. Be sure to place your lunch orders by August 13th on your PRAXI parent portal! Please note the new cafeteria requirements below. 

  • Don't forget to complete all emergency & medical forms on Praxi and ParentSquare before the first day of school. More details below!

  • If your child has had any new vaccinations within the year, we need a copy of their immunizations. If nothing has changed, we do NOT need another copy. See requirements below. 

  • Don't forget to bring your face mask each day. All students grades K-12 must bring and wear a face covering while indoors. Coverings should be cleaned daily.

  • Face Shields: In addition to face masks, all students grades K-12 and teachers will be required to wear a comfortable face shield indoors. Face shields will be provided by Beaufort Academy and distributed the first day of school.

  • Students should bring their own water bottle or enough beverages for each day. Water fountains will be closed.

  • Download the ParentSquare App! This is a one-stop hub for BA communication. More details below.

  • Follow us on Facebook for daily photo albums, and the latest BA news! 

  • Join the Beaufort Academy Parent's Network on Facebook here.
    • Only BA parents have access to this site, feel free to buy/sell uniforms, textbooks, or any other item you would like to offer to fellow parents.
    • Ask fellow parents questions about classes, athletic games, homework etc.
    • Stay up to date with current events!
       
  • Students in grades 3-12 will be given a BEAUFORT ACADEMY AGENDA BOOK the first week of school in their homeroom or english class. This is a great tool for all students to utilize. The first book is complementary, but if a replacement is needed, we will charge you $15
      
  • SMILE! :) School pictures will be taken on Tuesday, August 25th.  Students should dress in their best school uniform. 

  • Every friday is BA T-shirt Friday. All students can wear a BA t-shirt with their uniform bottoms. If you would like to purchase BA gear, order through BSN here, blankets and hats here, or contact Nicole Greenleaf at (773) 580-8212 for BA shirts and sweatshirts!

  • BA car stickers are coming SOON! Stickers will be sent home to new families when they arrive.

  • We LOVE parent volunteers! There are many opportunities for parents to help during the school year; The Blue & White Club (sports), BAPA, Chilly Bean 5K/10K, and our Derby Day Spring Fundraiser. You can sign up for these volunteer options anytime! Email Lisa Gallagher with your interest, and she will guide you to the right person.

  • Most of the following documents can be found on our website under Academics>Important Documents.
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HELP US WELCOME THE FOLLOWING NEW FACES TO BA JOINING OUR FACULTY & STAFF THIS SCHOOL YEAR!

NEW FACULTY
  • Mrs. Heidi Richards - Front Office Manager
  • Mrs. Emily Waggoner - 3rd Grade Teacher
  • Mrs. Corinna Stinger - Pre-K3 Assistant Teacher
  • Ms. Melissa Hincher - MS History Teacher
  • Mrs. Jennifer Baise - MS Spanish Teacher
  • Mr. Jeff Smith - US English Teacher
  • Mr. Edward Cannon - US Math Teacher
  • Mr. Ozzy Quintanilla - US Spanish & Leadership Teacher
  • Mrs. Cole Lubkin - LS Learning Services Tutor
  • Ms. Victoria Smith - 7th & 8th ELA
  • Mrs. Abby Frey - MS Leadership Teacher
 
CURRENT STAFF TITLE CHANGES
  • Claire Bennett - Media Center Coordinator & Data Administrator
  • Dave Nagel - Advanced Communication, US History, & Leadership Teacher
  • Jennifer Poorman - US English Teacher
  • Megan Nagel - LS Art Teacher
  • Abby Mitchell - Drama Teacher & LS Specials
  • Nick Field - Physical Conditioning Teacher
  • Jonolyn Ferreri - Yearbook Teacher
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Our dedicated group of teachers and staff are always available for questions. Feel free to contact them through ParentSquare or email. Teacher and staff contact information can be found on our website here.
 
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hours
Students are able to arrive their first period class as early as 7:30am NEW!
Half-day dismissals will be at 11:20am (for all grades) NEW!
    • Preschool Half Day: 8am to 12pm (earliest drop-off is 7:30am, and latest pick-up is 12pm)
    • Preschool Full Day: 8am to 2:45pm (earliest drop-off is 7:30am, and latest pick-up is 3pm
    • Lower School: 8am to 2:30pm NEW!
    • Middle & Upper School: Monday - Thursday 8am to 3pm, Friday 8am to 2:40pm
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Beaufort Academy is committed to the health and well-being of our students, faculty, staff and families. After much consultation and planning, it has been determined that Beaufort Academy will open August 12, 2020 for on-campus instruction. 
 
As we return to school on campus, it is more important than ever that we work in partnership with families and students to maintain as healthy a campus as possible. This will require a heightened measure of each of us doing our part, whether on campus or at home. 
 
However, even with every precaution, we cannot entirely eliminate the risk of COVID-19 transmission.  To that end, we are asking all families to sign a COVID-19 Waiver that acknowledges the full understanding of our partnership and inherent risk. 
 
This document will require an electronic signature from all parents / legal guardians through ParentSquare by August 11, 2020. Please complete a form for each of your students. If your child is registered for at-home live instruction, please complete so we have on file when you return to campus.

If you have any questions or concerns please contact the school. 
  • Face Masks: All students grades K-12 must bring and wear a face covering while indoors. Coverings should be cleaned daily. Based on CDC recommendations, face coverings are optional for preschool students. We ask all preschool parents to sign a waiver acknowledging your your decision.

  • Face Shields: In addition to face masks, all students grades K-12 and teachers will be required to wear a comfortable face shield indoors. Face shields will be provided by Beaufort Academy and distributed the first day of school.
For the safety of our students and teachers, parents and visitors are not able to be on campus unless an appointment is made. We will no longer accept walk-in visitors without approval.

Approved visitors on campus are asked to wear a face-covering and adhere to physical distancing, when feasible, inside campus buildings; face coverings are not required when physical distancing can be maintained at outdoor campus locations. In all situations, physical distancing will be expected and encouraged.

Tardy students and/or approved visitors must be buzzed into the main office for check-in. Temperatures will be taken at the door before entering the front office.
 
Due to COVID-19 precautions, students will not be able to share supplies and books. Please label personal supplies.
Students and staff are required to have their temperature taken twice a day: once before they enter their first period class in the morning, and a second time right before they are dismissed for lunch.
In order to maintain proper social distancing recommendations, all students will be eating lunch outdoors when feasible. The school plans to have a new area tented for students to enjoy lunch. There will be picnic tables for students to sit while being safely distanced. Students may not roam during lunch without a face covering. 
 
  • Lunchboxes: Bring an insulated lunch box with ice packs if needed. Vending machines, refrigerator use, and microwaves will NOT be available.
  •  Vending machines, refrigerator use, and microwaves will NOT be available.
Due to hallways being off-limits for students in grades 2-12, lockers will not be available to use. Backpacks will stay with the student at all times.
PK-1st grade students should NOT bring a backpack to school. These students should only bring their lunch box and a water bottle each day. 2nd-12th grade students may bring a backpack.
Lower school students can participate in Eagle's Nest after-care on main campus with homework help and age-appropriate activities. Preschool students will be separate at the Preschool campus after-care.
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Lower School
  • NEW Dismissal time: To ensure safe social distancing during carpool, Lower School students will be dismissed early at 2:30pm.
Middle School & Upper School
  • Snack Card Accounts: To avoid the handling of cash, all snack items can be purchased through their own student account at the snack counter. Parents can now pre-load money onto student's snack accounts through Praxi. More details under "Eagle Eats."
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Please note that you will need to submit multiple 2020-2021 back to school forms for your student prior to the first day of school, and prior to your student receiving his/her schedule for the upcoming year. Most forms are now available online on the Praxi Parent Portal. Students will not be able to attend school until these forms are completed. All students MUST bring in an updated copy of their immunizations from their pediatrician's office as well, including Tdap for 7th graders. 


Please fill out and digitally sign the following forms online on your Praxi Parent Portal before the first day of school:

Please provide both parents'/legal guardians' contact information on the Student Emergency & Medical Form as well as student cell phone numbers for all students in grades 5-12 to ensure better communication with coaches and teachers.

The following tips may help you to complete these forms more easily:
  • As always, when accessing the Praxi Parent Portal, use Google Chrome as your browser. Praxi does not work well with Safari, Internet Explorer, or Microsoft Edge. If you are having trouble logging in, please contact Claire Bennett. 

  • Once you have signed into the Parent Portal, go to Online Forms. Select your Student from the drop-down menu. Select the form you would like to complete from the drop-down menu. Select "Start New Form." Once you have completed all of the required fields, click on "Finalize & Submit Data" from the left-hand menu. Follow this process for each form and each student.

  • If you already started to fill out a form, and came back to finish it, the form will be listed on the main page of “Online Forms” for you to click and complete. You will not be able to “start a new form” if you started one already.

  • Forms will not be processed until you click “finalize & submit data” in the left sidebar.

For more detailed instructions, see below under "Praxi Parent Portal"
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Our Preschool campus is excited to have our little ones back! There are a few extra forms that our students require before the first day of school. Some information may be repetitive, so we apologize for the inconvenience but some forms are needed online and hardcopy for DHEC.

NEW **Preschool Updates this year**
  • Due to COVID-19 precautions, Chick-Fil-A and Pizza lunch options will NOT be a service this year for preschool students.
  • School Supplies: Due to COVID-19 precautions, students will not be able to share supplies. Please label all personal supplies.
  • Backpacks: Preschool students should NOT bring a backpack to school. They should only bring their lunch box and water bottle.
  • Face Masks: Based on CDC recommendations, face coverings are optional for preschool students. We ask all parents to sign a waiver acknowledging your your decision.
  • Water Bottles: Students should bring their own water bottle each day. Water fountains will be closed.
  • After-care: Preschool students can participate in after-care on the Preschool campus with age-appropriate activities. Lower School students will be separate at the main campus after-care.
  • Meet the teacher & supply drop-off: Preschool students will be able to bring supplies to their classroom during their scheduled meet the teacher appointment. More information will come directly from your preschool teacher. 
 

Contact the Preschool campus directly at (843) 524-9533.
Carol Ann Richards, Preschool Director can be reached at crichards@beaufortacademy.org

Please fill out and digitally sign the following forms online on your Praxi Parent Portal before the first day of school:

The following hard copy forms need to be filled out and turned in before the first day of school:

  • Current Immunization Form (Hardcopy from pediatrician)
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Beaufort Academy offers an after school child care program called “Eagle’s Nest” for students in preschool on the preschool campus, and K-4 on main campus. Separating the age groups allow students to social distance while participating in age appropriate activities.  Continuous screening and hygiene practiced by BA will be expected from both students and staff. Participants will adhere to proper hand washing, face covering and physical distancing protocols.

 

Eagle’s Nest activities include structured play, artwork, puzzles, sciences, outdoor games, playground time, children’s movies, and home work and study time for older children.  Children should bring a snack and a drink each day.

Eagle’s Nest after-care is provided on all regular school days, it is not provided on early dismissal days, when there is no school, or on the day before a break.  The monthly fee will be reduced by half for August, December and May.

 

PROGRAM BEGINS MONDAY AUGUST 17, 2020

*NEW*
Monthly payments for Eagle’s Nest will be charged via
automatic draft and pre-paid for the upcoming month. 
Students in grades PK2-4th who wish to participate in Eagle’s Nest must pre-register by August 12, 2020 for proper planning.  Please complete the attached registration form and recurring payment authorization form.

 

EAGLE'S NEST MONTHLY FEE SCHEDULE

$145 per month - After School Care until 4:30 p.m. each day

$240 per month - After School Care until 5:30 p.m. each day

Late Pick Up Fee : $25 per 30 minutes

Daily Drop-in Fee: $35

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Praxi is our online database where all of our student academic and emergency records are kept, from allergies to addresses, and billing. The Praxi Parent Portal is where you can view your child(ren)'s schedule, grades and attendance, report cards, pay your tuition bill, as well as order lunch, pre-load snack accounts, and fill out forms.

You can log into PraxiSchool at virtually any time. Our school code will always be: 3393. If at any time you are unable to access PraxiSchool, please contact Claire Bennett at cbennett@beaufortacademy.org.

Also, a couple of quick tips regarding Praxi: it is best to login on a computer, not your phone, and Praxi works best with Google Chrome as the browser, not Safari, Microsoft Edge or Internet Explorer. Click here for a direct link to Praxi login.

All middle and upper school schedules are online at PraxiSchool. You must be enrolled for the 2020-2021 school year to gain access. Please contact Becky Bekemeyer if you have any questions about enrollment.
 
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The State of South Carolina requires each student to have a paper copy on file of their current South Carolina Certificate of Immunization. ***A current SC Certificate of Immunization must be turned in before starting at Beaufort Academy. ***

 

Please note the NEW State Immunization Requirements for School Attendance:

  • All children starting 5K in 2020 will need to have two (2) hepatitis A shots
  • All rising 4th-grade students must have two (2) doses of varicella. A child with a positive history of the disease is considered immune and is exempt from this requirement.
  • All rising 6th-grade students must have three (3) doses of oral and/or inactivated Polio vaccine with at least one (1) dose received on or after the fourth birthday.
  • All 12th-grade students must have one (1) Tdap (tetanus, diphtheria, and pertussis) booster. Tdap is routinely administered at 11-12 years of age; however, a dose administered on or after the seventh birthday will meet this requirement. **Reminder that students must have a Tdap booster on or after the 7th birthday.


The "
Student Emergency and Medical Information" form must also be completed online in Praxi before the first day of attendance***. Not only does this form provide us with important information regarding your child(ren), it also gives us the necessary permission to seek emergency treatment if needed.

If prescribed medications need to be  taken during school hours, the parent must notify the nurse and complete the required form. This also applies to medications students may need for allergic reactions (epi pens, benadryl, inhalers, etc.) Students may not carry and administer their own medications.

The health and safety of our students, families, staff and guests will remain Beaufort Academy’s overriding priority.  As the situation surrounding COVID-19 continues to evolve, BA will continue monitoring the situation and follow the guidelines recommended by CDC, DHEC, SDC and SCISA. Students who are ill must not be brought to school. Because the school does not have an infirmary, a child who becomes sick at school must be picked up as soon as possible after the parent has been notified by the school office. Students must be fever free and symptom free for 24 hours without the use of medication before returning to school.

 

Please DO NOT send your child to school if . . .

 

  • Your student has taken any fever reducing medications in the last 24 hours.
  • He or she is showing any symptoms of illness: cough, shortness of breath, difficulty breathing, a fever 100.1 or above, sore throat or new loss of taste or smell.
  • Any member of the household has any symptoms of COVID-19.
  • If the student or anyone in your family experienced or been exposed to anyone that has experienced any of the following symptoms in the past 14 days: cough, shortness of breath, difficulty breathing, fever, sore throat or new loss of taste or smell.
  • If the student or anyone in your family had close contact with or cared for someone with a known or suspected case of COVID-19, experienced any of the above symptoms, or with an individual who has been quarantined for suspected exposure in the last 14 days.
  • If the student or any member of your household traveled outside of the United States, or been in close contact with someone who has.


Please communicate with Mrs. Becky Bekemeyer, School Nurse with any questions or concerns at bbekemeyer@beaufortacademy.org.

 

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The following safety precautions will be in place:

  • School Supplies: Due to COVID-19 precautions, students will not be able to share supplies and books. Please label personal supplies.
  • Face Coverings: All students grades K-12 must bring a face covering with them each day. Coverings should be cleaned daily.
  • Water Bottles: Students should bring their own water bottle each day. Water fountains will be closed.
  • Lockers: Students in grades 2-12 will NOT be using lockers this year. Backpacks will stay with the student at all times.
  • Backpacks: PK-1st grade students should NOT bring a backpack to school. Students in grades 5-12 are encouraged to bring a large backpack to hold all books and belongings.
  • Lunchboxes: Bring an insulated lunch box with ice packs if needed. Vending machines, refrigerator use, and microwaves will NOT be available.
When can my student drop off supplies and textbooks?
For the safety of our students and teachers, parents and visitors are not able to be on campus unless an appointment is made. We will no longer accept walk-in visitors without approval. Supplies and textbook drop-off will vary per grade: 

Middle & Upper school students (5-12) will bring textbooks and supplies to their first day of class based on their schedule. Wednesday, 8/12 will be an "A" Day, Thursday, 8/13 will be a "B" Day.  Remember that students will not have lockers this year, so each student will need a large backpack to hold what is needed throughout the day. 
 
Lower school students (K-4) may drop off their supplies curbside on Monday, August 10 from 9am-12 noon. Please place your child's supplies in a labeled bag and drop-off curbside at the designated grade table. Teachers will be assisting so parents do not have to leave their vehicle. 
 
Preschool students will be able to bring supplies to their classroom during their scheduled meet the teacher appointment. More information will come directly from your preschool teacher. 

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  • Monday & Wednesday: "A Day" schedule (90 minute classes) 
  • Tuesday & Thursday: "B Day" schedule  (90 minute classes) 
  • Friday is a combination of all classes. (50 minute classes)

Textbooks for Middle and Upper School students are purchased by the families. We suggest using Amazon to purchase your textbooks.

Middle school Math 5, 6, 7 workbooks can be purchased cheaper in bulk, and can ship to BA directly. Instead of ordering through the company, all middle school math students grades 5-7 will need to order Eureka math workbooks ONLINE HERE, and pay $20 per student. This includes the set of books needed for each grade. Books will be given to students the first day of school once paid for. Please note the student's name if you are purchasing for others besides your child. 

Please refer to the list below for this year's required textbooks:


You must know the classes you are taking prior to ordering. All middle and upper school schedules are online under your Parent Portal if you need to find out your child's schedule. ​You must be enrolled for the current school year to gain access to PraxiSchool. Please contact Admissions if you have any questions about enrollment​.

 

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Student cell phone use is PERMITTED during break, lunch, and free periods ONLY.
Student cell phone is strictly PROHIBITED in the library or during class time unless permitted by the teacher for use in an academic capacity.

Student headphone use is strictly PROHIBITED during break, lunch, and class unless permitted by the teacher for use in an academic capacity.
Violation of this policy will result in the device being confiscated and held by the school until the end of the school day.  For further violations, progressive disciplinary consequences will result.
 
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Welcome to 2020-2021 BA Athletics! Last year, our BA Eagles won three state championships, had countless All Region/All State honors, and had over 85% of our varsity athletes classified as SCISA Scholar Athletes. We are currently practicing for the Fall season, and all off-season/summer workouts are by schedule only. Please contact Athletic Director, Nick Field, or your coach for information about how to join a team. All levels are encouraged to participate.

See below for a list of all sports offered this fall.

There is an athletic participation fee of $100 per sport. The fee must be paid prior to participation, with a deadline to pay on August 21st. In addition to the participation fee, there are several forms required to participate (See below), including  an annual physical. All required SCISA athletic forms can be found on our website here. Please note that there are two additional forms for new students: new Student Transfer Form (parent) & the new Student Transfer Form (student). If you received your last physical after April 1st, 2020, you will be cleared to participate for the entire 2020-2021 season. If you received your physical prior to that date, you are only good for 365 days from that date.

 

All student-athletes must have a sports physical completed and submitted to the athletic department before practicing (NO SPORTS PHYSICAL = NO PARTICIPATION). 

If you are interested in volunteering with the athletic department or the Blue and White Club, please contact Nick Field directly. Volunteering is always encouraged at BA.

HOME GAME ATTIRE FOR STUDENT ATHLETES
Coaches may ask students to wear their game jerseys the day of a home game. If not, the BA dress code is in place.
 
AWAY GAME ATTIRE FOR STUDENT ATHLETES
BOYS:  Button down oxford cloth shirts tucked in with ties/bowties, khaki bottoms and belt.
GIRLS: BA dress code

Please read the 2020-2021 Athletic Handbook for complete details of BA's athletic rules and regulations.

The following forms must be completed and submitted to the athletic department prior to practicing/participating. If you have any questions, please contact Athletic Director Nick Field.

Beaufort Academy students in all grades (in class or virtual) will follow the appropriate dress code policy stated in the linked document.
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Beaufort Academy students in grades PK2-12 (in class or virtual) will follow the appropriate dress code policy stated in the linked Dress Code Policy Appendix 1.

Uniforms can be purchased at any store, including Lands' End (approved uniform vendor.)

ADDITIONAL DRESS CODE DETAILS
  • BA T-Shirt Friday/Spirit Days
    Every Friday is BA T-shirt Friday. All students can wear a BA t-shirt with their uniform bottoms.
    Tops: Any BA approved t-shirt; otherwise the BA dress code is in effect. 
    Bottoms: Khaki pants, skirts, shorts, or skorts only. Cargo pants/shorts or skinny jeans/pants are not permitted.  *Away game day attire overrides Spirit Day if a conflict occurs.

SWEATSHIRT GUIDELINES
  • Non-hooded solid sweatshirts without a logo are permitted; you must have a uniform collared shirt underneath.
  • Any solid colored non-hooded sweater, pullover, or cardigan is permitted with a collared shirt underneath.
  • Hooded sweatshirts are NOT PERMITTED, unless it is an APPROVED BA hooded sweatshirt from the BAPA school store or https://sideline.bsnsports.com/schools/south_carolina/beaufort/beaufort-academy.
  • A uniform collared shirt MUST BE WORN UNDER THE APPROVED HOODED BA SWEATSHIRT at all times.
  • Sweatshirt & coat hoods may NOT be worn in the classroom or on campus unless the weather deems necessary. 
  • Seniors may earn the privilege of wearing college sweatshirts.

  • HOME GAME ATTIRE FOR STUDENT ATHLETES
    Coaches may ask students to wear their game jerseys the day of a home game. If not, the BA dress code is in place.
     
  • AWAY GAME ATTIRE FOR STUDENT ATHLETES
    BOYS:  Button down oxford cloth shirts tucked in with ties/bowties, khaki bottoms and belt.
    GIRLS: BA dress code
  • LANDS END: 

Shop Lands’ End via the direct link:

http://www.landsend.com/pp/SchoolSearch.html?action=landing&selectedSchoolNum=900036583

 

Online: Go to landsend.com/school and create or sign in to your account. Include your student and school information in My Account (or find your School using the Preferred School Number Search: 900036583). Start shopping with your personalized product checklist.

 

Phone: Call 1-800-469-2222 and reference your student’s Preferred School Number 900036583, grade level and gender. Our team of consultants are available 24/7 for assistance.

 

 

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STUDENT HANDBOOK, DISCIPLINE & POLICIES
The BA Blue Book is the "master" handbook that explains all the moving parts of Beaufort Academy, including academics, communications, dress-code, policies, discipline, and athletics. Please use this as a good reference throughout the year. Please review and sign the 2020-2021 student handbook on the Praxi parent portal.

BA Handbook
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Main Campus students (K-12) can pre-order lunch from local restaurants and vendors, which will be delivered to campus daily during the assigned lunch period. Parents must pre order their food choice for the month through their Praxi parent portal. Payments must be taken when placing your monthly order. No paper orders will be accepted.
 

A monthly ParentSquare reminder will come out each month from Heidi Richards letting you know what the offerings are, and give you several days to place your order for the following month. Although our vendors will not change, their offerings will. The monthly ordering system allows us to change up the menu with our vendors to keep our offerings fresh for our students.

**Please note that Chick-Fil-A and Pizza lunch options will not be available this year for preschool students.**

**Please note that all students (K-12) should pack a lunch the first week of school until Eagles Eats starts on Monday, August 17th, with an order deadline of Thursday, August 13th.**
 

All orders are non-refundable, however, if your student misses a pre-ordered lunch, the kitchen staff will keep his or her lunch for a day, and reheat it for them at the student's request the following day. To avoid missed lunches, please look at your student's field trip schedule before ordering.

See below for the current lunch vendor options and detailed ordering instructions.

The snack counter is filled with healthy snacks and fun treats for our students to purchase. Please note that the snack counter is primarily used by Middle and Upper School students at break and lunch. Lower school students will not be visiting the cafeteria during lunch, but may pre-order donuts on "donut day" through Eagle Eats! 

Preload student snack accounts on Praxi NEW!
To avoid the handling of cash, all snack items can be purchased through their own student account at the snack counter.  Each student will have an account on file where parents can pre-load and add funds to their students snack account as desired. The lunch staff will have pre-printed bar-codes per student by grade level and will check students out individually. Physical cards will not be used or given out.

Parents have complete control of the amount of money placed on the account, and can load money through their PRAXI parent portal as needed. Detailed instructions can be found below in "Lunch Ordering & Snack Account Loading."

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For internal school communication, we use the ParentSquare and StudentSquare Sites and App. This is our main form of communication with you and your student(s), classrooms, teachers, athletic teams, and groups regarding all of the things happening at BA; from sports and school closings to field trips and fundraisers. ParentSquare provides a simple and safe way for everyone at school to connect.

With ParentSquare you’ll be able to:

  • Receive & share all school and classroom communication via email, text or app
  • Contact teachers, staff, and coaches
  • View and download photos
  • View the school and classroom calendar and RSVP for events
  • Easily sign up to volunteer and/or bring item
  • Complete surveys and forms
  • Complete permission slip forms digitally

You can use ParentSquare on any device. You can download the free ParentSquare mobile app for Android or iOS and you can also use it from a computer at: www.parentsquare.com.

Additionally, middle and upper school student(s) may use the student version of ParentSquare, called StudentSquare. If you would like to provide their cell phone number to us, they can use the Student Square App on their phones. Alternatively, they can access the program on a computer using their BA email address.

For ParentSquare overview, tips, FAQ's, click here.


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Beaufort Academy requires all eligible Upper School students who wish to park their vehicle on campus to register for a Beaufort Academy student parking permit. Parking permit applications are due prior to the first day of school, or before a student is eligible for driving privileges. Students may not drive to school without a completed and approved application from Mrs. Melville.

A new application must be submitted each year. If your insurance and driver's license has not changed, we still have a copy on file.

Please contact Mrs. Melville at amelville1@beaufortacademy.org or (843) 524-3393 ext 247 with any questions.

Beaufort Academy will continue to offer the Dewar Student Accident Plan (DSAP) for the 2020/2021 academic-year. Beaufort Academy is committed to providing a safe environment for your enrolled child(ren). While we utilize and incorporate modern safe equipment, we are aware that accidents and injuries may occur.


The cost to enroll for the Dewar Student Accident Plan is $40 per student.  Enrollment after February 1, 2021 is $20 for the remainder of the year.

The attached file fully describes the coverage.

To enroll in the Dewar Student Accident Plan, please complete the enrollment form attached below and return to the Finance Office by August 30, 2020. For a student enrolling after August 30, 2020, the student accident plan form must be completed within one week of enrollment.  Please specify the method in which you would like to be billed.

If you have any questions regarding the Student Accident Plan, please contact the Beaufort Academy Finance Office (843) 524-3393 ext. 271 or jjones@beaufortacademy.org.

Each year, BA provides a family/business directory which goes out to parents in September/October time-frame. We are adding a BA babysitter network to this publication this year. If you wish to add your upper school student to the directory, please fill out the online form by August 31st.
 
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As a service to our families, Beaufort Academy will offer voluntary at-home live instruction that will allow students in grades K-12 to reenter on-campus instruction as they and their parents feel most comfortable. With enhanced technology in the classroom, students will be able to follow their schedule and join their classmates and teacher virtually during their scheduled class and experience a BA education from home. This plan will ensure that learning is appropriate to our mission and that it supports our strong community and our valued relationships between faculty and students.

This online platform will continue on Google Classroom and expectations and requirements will be the same as for on-campus peers
. The live-online instruction option is not applicable to preschool voluntarily.  It is important to remember; however, this option must be requested by a parent/guardian of the student and the request for live instruction form must be completed and signed by the parent/guardian prior to leaving campus.  Please note that should for any reason there be good cause (Hurricane Disaster, COVID-19 increase, etc.) for postponing on-campus instruction, the following at-home online instruction platform will be activated for all students.

For a complete guideline of our live online instruction, see below. 
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At Beaufort Academy, your student’s teacher will be using an organizational learning tool called Google Classroom. With Google Classroom, educators can create classes, distribute paperless assignments, utilize educational apps, post announcements and class questions, and provide feedback all through an intuitive, student-friendly interface. As a parent, we recognize how important it is for you to keep up-to-date on your student’s progress in his or her classes, and Google Classroom provides a powerful feedback channel for parents called Guardian Email Summaries. The following is information that you need to know in order to access this feedback.

What will Guardian Email Summaries tell me as a parent?

Guardian email summaries include:  

1) Missing work - Work that’s late at the time the email was sent  

2) Upcoming work - Work that’s due today and tomorrow (for daily emails) or work that’s due in the upcoming week (for weekly emails)  

3) Class activity - announcements, assignments, and questions recently posted by teachers

How do I start receiving Guardian Email Summaries?

As a guardian, you must receive and accept an email invitation before you can receive email summaries. Only teachers and administrators from your student’s school can send these invitations. You have 120 days to accept an invitation before it expires. The process for receiving is as follows:  

1) Your student’s teacher emails you an invitation. They can send it to any email address.

2) In your email program, open your email invitation.  Click Accept. 

How frequently will I receive Guardian Email Summaries?

You will only receive email summaries when there is activity in Google Classroom. You can set your preferences to receive email summaries either daily or weekly. Note: Daily means Monday-Friday. You will not receive summaries on weekends. In order to set preferences, you need to create a free Google account. You do not need a Gmail email address to set preferences, however. To manage email summary settings, first create your Google account, if you are not already using Gmail, following these steps: 

1)At the bottom of any Guardian Email Summary that you have received, click Settings.

2) On the email settings page, click Create New Account. 

3) Fill in the requested information and click Submit. 

4) Go back to any of the Guardian Email Summaries that you have received, and again click Settings and login with your new Google account username and password. 

5) Under Frequency, select your desired email frequency. You are all set! 


Please let me know if you have any questions.
Claire Bennett, Data Specialist and Media Coordinator

cbennett@beaufortacademy.org
(843) 524-3393 ext. 256

Please note that should there be any cause for postponing on-campus instruction (hurricane disaster, COVID-19, etc.), our online instruction platform will be activated for all students.

STUDENT EMAILS
When logging into Google Classroom, students must use their school email and password.

Returning students’ email addresses and passwords are the same as they were last year. If they can’t remember their passwords, they can contact Claire Bennett at cbennett@beaufortacademy.org for a password reset.

New students email addresses are last name + first 2 letters of the first name + @beaufortacademy.org. New student passwords are first 3 letters of the last name + first 3 letters of the first name + year of graduation. So, for example, Jane Doe, class of 21, is doeja@beaufortacademy.org. The password would be doejan21.

Let Claire Bennett know if you have any questions!
ATTENDANCE
Another reality that we are preparing for as we move into the fall is attendance challenges. The new health guidelines may force students and faculty to have prolonged absences off-campus if they are impacted by COVID-19. 
 
Students who are absent will be able to keep up with their daily classes just like any other student who participating in at-home live instruction through Google Classroom and a blend of recorded and live-stream classes. 
 
It is important to remember; however, this live option must be requested by a parent/guardian of the student and an online request form (linked here) must be submitted and digitally signed by the parent/guardian as soon as possible. If a family chooses to rejoin the on-campus setting, a decision to return to at-home instruction must be appealed to the Head of School before returning to campus.
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For the safety of our students and staff, we have changed the following lunch and cafeteria procedures. Please review the following new procedures and review with your child for clarification. Please note that all students must bring bagged lunch this week, as Eagle Eats starts Monday, 8/17. Be sure to order August lunch orders on Praxi before Thursday, August 13! 

 TEMPERATURE CHECK BEFORE LUNCH

  • All students will have their temperatures taken twice each day; once before entering their first class each morning and once before the start of the student’s scheduled lunch (before they leave their classroom.)  This task will be performed by the classroom teacher utilizing an Infrared “Non-Contact” Thermometer.   Students registering a temperature of 100 degrees (Fahrenheit) or above will immediately be sent to the isolation room with the request of a teacher.  Parents will be notified to arrange immediate pick up of the student.  


 
SANITIZING

  • All students must sanitize hands before the start of the student’s scheduled lunch (before they leave their classroom.) Purell Hands-Free Sanitizing Dispensers are installed in all classrooms and will provide students and staff access to quick, convenient hand cleaning.  
  • In between lunches, teachers will spray hard surfaces and picnic tables with a surface disinfectant, or a similar disinfectant. This “non-wipe” product allows the hard surfaces (tables, desks, chairs, doorknobs, sinks, toilets, electronics, etc.) to be sprayed – dried – and disinfected within two minutes.  


 OUTDOOR LUNCH

  • In order to maintain proper social distancing recommendations, all students will be eating lunch outdoors under two outdoor tented café areas. Lunch schedules will be staggered and a limited amount of students will be seated at picnic tables safely distanced apart. These spaces will allow for social distancing and offer our students a more relaxing lunch break.
  • Please note that students may not roam during lunch without a face covering.
  • Students are asked not to touch the plexi-dividers on picnic tables.

LUNCH DROP OFF

  • Please note that all food delivery services such as DoorDash will not be permitted.
  • If parents need to drop off lunch, they must drop-off outside the main office, not the cafeteria. There will be a shelf outside the main office for you to drop off lunch for your student to pick up during their scheduled lunch time. We suggest bringing lunch in an isolated bag since it will remain outside for student pick-up.  All items must be bagged and labeled with student's name & grade. (There will be no drop-off rack in the lunchroom.)
  • If you need to enter the main office, you must wear a mask and have your temperature taken by Mrs. Heidi Richards before entering the main office.

SNACK & LUNCH COUNTER GUIDELINES

  • Lower school students will not be entering the cafeteria at any time. Ordered lunches will be delivered directly to classrooms.
  • Middle & upper school students will be entering the cafeteria hallway to purchase snacks and pick-up delivered lunches at the snack counter.
  • The kitchen is preparing for window pick-up. Clear barriers will be installed at the snack counter for the safety of all.
  • While in line, students must remain 6 feet apart and follow distinguished entrances and exits. 
  • Students are asked not to touch snack items if they are not purchasing them. 
  • To avoid the handling of cash, students are suggested to use student snack accounts to purchase during breaks. To add funds to accounts, see below.
     

IMPORTANT REMINDERS

  • Please note that all students must bring bagged lunch this week, as Eagle Eats starts Monday, 8/17.
  • Vending machines, water fountains, self-serve water, refrigerator use, plastic utensils, and microwaves will NOT be available. (Water bottles will be for sale at the lunch counter.)
  • Water fountains will be shut off; students are encouraged to bring their own water bottle. Parents should pack enough water/drinks to last throughout the day. 
  • Packing a lunch: Students should bring lunch in an insulated lunch box with ice packs. Parents need to think of bagged lunches as picnic style with everything that is needed to eat in a timely, organized, sanitary manner. Please pack 'ready to eat' options and send student's personal/own utensils each day.  (There will be no self serve spoons, forks, knives, napkins in the lunchroom.)